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Data Protection Declaration for Online Meetings, Conference Calls and Webinars via "Microsoft Teams"

Description and scope of data processing
As part of the project work on the Microsoft Teams platform, project content is shared in various file forms (Word, PDF, etc.) and visible to all members of the respective team. As contents of documents, no personal data of third parties are placed on the platform as well as no confidential content, in particular not those that are subject to professional or business secrecy.

2. Purpose of data processing:
We use the "Microsoft Teams" tool to carry out project work, telephone conferences, webinars, video conferences and/or webinars. "Microsoft Teams" is a service of Microsoft Corporation.

Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park
Dublin 18D18 P521

Legal basis for data processing:
Insofar as personal data of employees of FrankfurtRheinMain GmbH International Marketing of  the  Region are processed, § 26 BDSG is the legal basis for data processing. If, in connection with the use of "Microsoft Teams", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component in the use of "Microsoft Teams", Art. 6 para. 1 lit. f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective execution of webinars and project work in and with Microsoft Teams.

In addition, the legal basis for data processing when conducting webinars and project work is Art. 6 para. 1 lit. b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships. If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here, too, we are interested in the effective implementation of webinars and project work.

In principle, there is no recording. An exceptional recording will only take place with your consent.

Legal basis for the data processing:

  • User details: e.g. display name, email address, profiling information.
  • Meeting metadata: e.g. date, time, meeting ID, phone numbers, location
  • Text, audio and video data: You may have the option to use the chat function in an "online meeting". In this respect, the text entries made by you will be processed in order to display them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and any video camera of the terminal device will be processed accordingly during the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time via the "Microsoft Teams" applications.

Duration of storage:
Login data and IP addresses will be deleted after 180 days at the latest.

Your rights
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

Right to information: In accordance with Art. 15 DS-GVO, you have the right to request information about your personal data processed by us; in particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, and the existence of automated decision-making, including profiling, and, if applicable. request meaningful information about their details

Right to rectification: In accordance with Art. 16 DS-GVO, you have the right to request the correction of incorrect personal data or the completion of your data without delay.

Right to deletion: Pursuant to Art. 17 DS-GVO, you have the right to request the deletion of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defense of legal claims.

Right to restriction: According to Art. 18 DS-GVO you have the right to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer need the data, but you need it for the assertion, exercise or defense of legal claims or you have objected to the processing pursuant to Art. 21 DS-GVO.

Right to data portability: In accordance with Art. 20 DS-GVO, you have the right to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request that it be transferred to another controller.

Right of appeal: In accordance with Art. 77 DS-GVO, you have the right to complain to a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our registered office for this purpose. In the present case, the competent supervisory authority is: The Data Protection Commissioner of the State of Hesse, visitor address: Gustav-Stresemann-Ring 1, 65189 Wiesbaden, postal address: Postfach 3163, 65021 Wiesbaden/Germany, E-Mail:, Tel.: +49 611 1408 - 0, Fax: +49 611 1408 – 900.

Right of objection: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(f) DS-GVO.

If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing.

Right of withdrawal: You have the right to revoke any consent you have given for the processing of your personal data at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. You can send a revocation to the e-mail address provided during registration/ordering or also in any case to or by mail using the above address.

Contact persons and contact details of the data protection officer and the responsible body
If you have any questions, please contact the person organizing the Microsoft Teams session.

You can reach the data protection officer of FrankfurtRheinMain GmbH International Marketing of the Region by phone at +49 69 6860380 or by e-mail at

Responsible body:

FrankfurtRheinMain GmbH
International Marketing of the Region
Unterschweinstiege 8
60549 Frankfurt am Main, Germany
Phone: +49 69 6860380
Fax: + 49 69 68603811

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